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FREQUENTLY ASKED QUESTIONS 

 

To Secure your Venue Only Rate. We require a $2500.00 non refundable deposit to hold your wedding date, The remaining balance is due 90 days prior to your event date. 

Security Deposit A refundable security deposit of $1,500 is due 30 days prior to the event. All payments may be made by credit card. If all payments are not received on scheduled time, the property will be made available for re-booking. The security deposit will cover any damage, extensive cleaning, trash removal or rental cleanup or damage additional time used without prior arrangements. The deposit is fully or partially refundable within 15 days pending inspection by Bheau View Ranch’s staff

What is your cancellation policy? After the signing of Bheau View ranch reservation contract, all payments are required in full. All payments except for the refundable Damage Deposit are non-refundable.

Is Event Liability insurance required? YES, Clients are required to obtain a special events insurance policy, naming Bheau View Ranch and property owner as an additional insured for the duration of the event, in the amount of $1,000,000. event Insurance can be purchase through WedSafe or WedSure.

Do I need a coordinator on the day of my wedding?   Yes, we recommend that you hire a professional coordinator for your wedding at BVR to assist and direct during setup, event hours, and break down.

If you are looking for Event Rentals & DJ’s Our exclusive vendor is

Timeless Events Services & Rentals

Gibbs Productions

Can I bring my own catering?  Yes. You are welcoming to bring in your own licensed catering vendor as long they carry the necessary insurance and health permits.

Can I bring in my own cake & desserts? Yes, you may provide your own cake & desserts.

Can we bring our own flowers? YES

Can I bring in my own vendors? With the exception of Rentals & DJ’s Yes 

Do you allow live bands? We will allow live bands only with pre-approval.  Due to the estate location, outdoor event and in consideration of our neighbors, we must strictly regulate the sound level to avoid complaints

Can my guests leave their cars at the ranch overnight? Yes, but only in designated parking areas and they must be moved by 11 AM the follow morning after your event. Any vehicles left on site past 11 am the following day of the event will be towed at the owner’s expense.

Alcohol Policy? You may bring in your own alcohol but it must be served by a licensed bartender who carries liquor liability insurance OR the responsible party would need to purchase specialty occasion insurance that includes liquor liability for the day of the. Event. Licensed bartenders can be found on our preferred vendors list or if you are utilizing a caterer they can provide bartenders as well as an additional service…

Are you pet friendly?We understand that your four legged friends are part of your family! Well-behaved pets on leash are permitted in the space during the ceremony with prior approval (please clean up after them). We kindly request for the pet to be escorted home following the ceremony.

Next Day Cleanup Larger items can be left over night (we are not responsible of any leftover items or damage) Items will need to be picked up and out of property by 11am the follow morning. Or a late fee of $300.00 will be deducted from your security damaged deposit Venue Gates close 11 pm

Curfew times All events must end by 10:00 pm.  Alcohol service must end 30 minutes prior to the contracted end time of the event.  Music levels must be lowered by 930 pm.  Music off by 10pm

Must we take away the trash? Who is responsible for cleaning the barn?Caterers are responsible for the removal of their trash. Clients are responsible for clearing the barn and gardens of your own decorations, linens etc.

Is the barn Air Conditioned? The barn is not air-conditioned, but has plenty of doors and windows and ceiling fans to allow air circulation.

Do you allow rose petals in the barn ? Yes, we allow the use of rose petals for the ceremony as long as its placed on an aisle runner.  Petals must be cleaned up immediately after the ceremony, including any on the lawn.  Keep in mind Rose petal stains that require pressure washing to remove may result in a partial loss of your damage deposit.

Is Gratuity included in the Rental fee  We believe gratuities are given for excellent service and are left to your discretion. Not sure how much or who to tip? Here’s a great article with some helpful advice. Wedding Vendor Tipping

What are the requirements at the end of my event? You are required to have a designated contact person i.e caterer, coordinator, family members that will be in charge of making sure everything is cleaned up, trash thrown away and decorations removed from the grounds at the conclusion of the event. Often times this responsibility can be handled by the caterer, but please be sure to verify this with them. If they do not break down, your planner can work through options to make it all seamless.

Can candles be used?   Yes but with some restrictions. Candles must be used on tables only, must be enclosed in candle holders and the flame must be below the top of the candle holder. Floating candles are not permitted in any ponds or fountains. Any candles used indoors (in the Cottage) must meet the universal fire code and must be attended at all times.

Can we have fireworks or sparklers on the property? Unfortunately fireworks are not permitted. Sparklers are allowed..

Is there a space for the couple and the wedding party to get ready and dressed?  Yes. we have a bridal cottage with spacious area for the entire wedding party to get ready including a full-service kitchen,  bridal lounge room, bridal suite. We also have a small casita with a private room and private bath perfect for the groom and his party to relax and get dressed.

Will Bheau View Ranch be available for a ceremony rehearsal?   Yes, a ceremony rehearsal (up to two hours) is included in the rental fee. Rehearsal date and time can be reserved one month to two weeks before the wedding date and it is based on availability.

 Are there any bathroom on premises?Yes 2 bathrooms in the country cottage that ladies can use. 1 bathroom in the groom quarters that gentlemen can use.

Is smoking permitted?  Bheau View Ranch smoking is only allowed in the lower parking lot area.

Party Rentals (not BVR property rentals or Timeless Events party rentals) Outside source party rentals i.e. photobooth, lounge furniture, vine walls etc. will need to be picked up and removed by the following morning of event (no later than 11:00 am) or a fee of $300.00 will be taken out of your security deposit.

Children. All children must be supervised at all times. The Ranch has numerous water hazards and is a working ranch with livestock and equipment

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